A large letter A with a cursive A inside of it.

Click below to apply for emergency funding for
operating support and salaries affected by COVID-19 related closures.

Apply Now!

The deadline for Alabama CARES About The Arts: Emergency Relief Grants is May 15th at 5 p.m.

Click HERE for the eGrant Application portal for non-emergency grants due June 2.


Overview

The application deadline for Alabama CARES About the Arts: Emergency Relief Grants is May 15th, at 5:00pm, CST

The Alabama State Council on the Arts is pleased to announce a special round of grants funded by the Coronavirus Aid, Relief, and Economic Security Act. The federal funds are provided to the Council for the Arts by the National Endowment for the Arts and are intended to help stabilize and support arts organizations.

The mission of the Alabama State Council on the Arts is to enhance the quality of life and economic vitality for all Alabamians by providing support for the state’s diverse and rich artistic resources. The Alabama CARES About the Arts: Emergency Relief Grants will provide financial support for:

  • Arts organizations in the state of Alabama
  • Supporting the salaries of arts professionals working in arts organizations in the state
  • Operating costs of facilities including rent and utilities of arts organizations
  • Technology costs related to transitioning to remote work or digital presentation of programs by arts organizations

The Alabama State Council on the Arts supports the arts sector as it endures this crisis and reemerges as a vital and vibrant part of our economy. Alabama arts groups are an integral part of the community and increase the quality of life for our citizens. These organizations are also economic drivers, bringing tourism to communities and providing thousands of jobs statewide. These new grants will help small, medium, and large arts organizations sustain operations through these difficult times.

Eligibility

In order to be eligible for funding the following statements must apply to the organization:

  • Non-profit, operating as a 501(c)3 organization based in Alabama or a unit, division, or department of an Alabama municipality solely focused on the arts for the public.
  • Focused on the arts.
  • The pandemic and resulting state of emergency caused financial losses, changes in employment status, or other demonstrable difficulties in normal operations.
  • Compliant with all applicable federal and state laws, including (but not limited to) the Americans With Disabilities Act, laws related to non-discrimination, and employment of legally authorized workers.
  • Not receiving direct CARES Act funding from the National Endowment for the Arts (Applicants to the Endowment may apply for an Alabama CARES About the Arts: Emergency Relief Grant. The grant will be cancelled in the event the grantee is awarded funding from the Endowment).

Additionally, this special grant offering is not considered part of the annual number of grant applications allowed. Applicants are not required to be previous Council on the Arts grantees.

Non-eligible applicants

Some organizations may not be eligible, if the following statements apply:

  • For-profit businesses
  • Non-profit organizations who do not have the arts as the primary focus
  • Individuals
  • Municipal departments not primarily focused on the arts
  • K-12 schools, academic departments and divisions of colleges or universities (however, museums, performing arts centers or other publicly oriented parts of higher education institutions may apply)
  • Please contact the program manager in your discipline for questions regarding eligibility.

    Application Process

    Timeline

    Applications will be available beginning May 1st. All applications are due by 5:00pm on May 15th.

    Applications will be reviewed by staff and the Council, with all funding decisions and notifications made on June 5th.

    Application

    Alabama CARES About the Arts: Emergency Relief Grants are not submitted through the eGrant portal normally used by the Council on the Arts. Use the link below to access the online application form.

    Click Here to Apply

    Your application cannot be saved during this process. To prepare your application, the questions are listed below. For technical assistance, contact andrew.henley@arts.alabama.gov, or 334-242-5137.

    Contract and invoice

    Following the determination of awards, grantees will receive by email a contract package, including a single invoice for payment. The contract and invoice must be signed and digitally returned as soon as possible to expedite payment.

    All grantees must be registered in the State of Alabama Accounting and Resource System (STAARS). Electronic Funds Transfer (ETF) is strongly recommended for expedient payment.

    For grants of $5,001 or more, a notarized disclosure statement must be submitted by 5:00pm on May 15th, by email to andrew.henley@arts.alabama.gov. The form is found here.

    A final report is required, documenting the use of funds within 30 days of expenditure. All funds must be spent by September 30th, 2020. Receipts and other documentation of how the funds were spent (i.e. paystubs) must be maintained for access by federal audits until 2026. An email will be sent to grantees with further instructions on how to complete the final report forms.


Application items

Note: Some items appear only in certain circumstances, the number of questions may not match your online application.
“ * “ indicates a required response.

Section 1: About the applying organization.

  1. What is the name of the Organization applying for funding? *
  2. Is this organization a federally recognized, Alabama-based, 501(c)(3) organization whose primary purpose is to promote, present, create, or teach the arts? *
  3. If the answer to #2 is “no”:
  4. Is the applicant a department or unit of an Alabama municipal or county government that directly and consistently engages in the arts?
  5. What is the mission statement of the organization? *

  6. Section 2: Mailing address

    Note: Must match with STAARS registration and invoices
  7. Mailing Address of Organization *
  8. County

  9. Section 3: General Organizational Information

  10. Which Council on the Arts Program Area best fits your organization? *
  11.       Community Arts, Folklife, Literary Arts, Performing Arts, Visual Arts, Arts in Education
  12. Institution: Select one category that best describes your organization. *
  13.       Multiple options available
  14. Artistic Discipline: Which best describes the primary work of your organization?
  15.       Multiple options available
  16. Estimate the number of individuals who volunteered at your organization in 2019
  17. Estimate the number of individuals your organization directly served in 2019
  18. Which range best describes your organization's total operating budget for the most recent fiscal year?
  19.       Multiple ranges available.

    Section 4: Financial information

  20. Are you currently registered in the State of Alabama Accounting and Resource System (STAARS)?
  21.       If the answer to #13 is “no,” skip to #16, if ”yes”:
  22. Are you enrolled in Electronic Funds Transfer in STAARS?
  23. What is your organization's STAARS Vendor Code ID Number?
  24. What is the DUNS Number for your organization?
  25. What is the IRS Nonprofit Employer Identification Number (EIN) for your organization?

  26. Section 5: Organizations Profile and Impact

  27. What is the estimated amount of revenue your organization has lost to date due to the COVID-19 pandemic?
  28. How many employees of your organization were furloughed, laid-off, or otherwise unable to work due to the pandemic?
  29. How many full-time employees worked at your organization on January 1, 2020?
  30. How many full-time employees work at your organization on the date this application is submitted?
  31. How many part-time employees worked at your organization on January 1, 2020?
  32. How many part-time employees work at your organization on the date this application is submitted?
  33. How many contract employees worked at your organization one year ago?
  34. How many contract employees work at your organization on the date you submit this application?
  35. What changes to staffing have already been implemented by your organization in response to the pandemic and state of emergency?
  36. When did your organization first suspend or modify operations?
  37. How has the COVID-19 pandemic affected your organization?
  38.       Narrative/text entry, 4,000 character maximum

    Section 6: Other Federal Emergency Relief

    Note: Applying for other federal assistance does NOT mean your organization is ineligible to submit this application. However, if your organization applies directly to the National Endowment for the Arts for the CARES emergency grant program and it is funded, you will not also receive funding from the Alabama State Council on the Arts. We encourage you to seek assistance from any sources available to your organization.
  39. Since April 1, 2020, has your organization applied directly to the National Endowment for the Arts for CARES Act funding, or do you plan to do so before May 20, 2020?
  40. Since March 1, 2020, has your organization APPLIED FOR any U.S. Small Business Administration (SBA) Loans such as the Paycheck Protection Program (PPP) or Economic Injury Disaster Loan Emergency Advance (EIDL)?
  41. Since March 1, 2020, has your organization BEEN APPROVED for any U.S. Small Business Administration (SBA) Loans such as the Paycheck Protection Program (PPP) or Economic Injury Disaster Loan Emergency Advance (EIDL)?

  42.       If the answer to #31 is “yes”:
  43. What amount has your organization been approved to receive through the Paycheck Protection Program?

  44. Section 7: This section intentionally left blank.


    Section 8: Request

  45. Amount requested from the Alabama State Council on the Arts in this application?
  46.       $2,500, $5,000, $10,000*, or $15,000*
    Note: Applicants requesting $10,000 or $15,000 will be required to submit an additional notarized Vendor Disclosure Statement required by law. The form is found here.
  47. Our organization would use this grant funding for:
  48.       Select all that apply: Salaries, independent contractors, mortgage, rent, utilities, communications, technology, other (text entry).
  49. What are your plans for operations between now and September 30th?
  50.       Narrative/text entry, 4,000 character maximum

    Section 9: Contact information

  51. Who is the best individual to contact at the organization?
  52. What is the best means of contacting this individual?
  53. What is the phone number of this individual?
  54. What is the email address of this individual?
  55. What is your organization's website address?
  56. Which social media platforms does your organization use regularly?

  57. Section 10: Assurances and Certification

    Yes/No questions:
  58. I certify that the applicant organization has sustained economic injury and losses due to the COVID-19 pandemic.
  59. I certify that the information submitted in this application is accurate and truthful to the best of my knowledge.
  60. I certify the applicant organization will expend any funds received as a result of this application solely for the purposes described in this application and in compliance with the Guidelines governing the Alabama CARES for the Arts Grant program.
  61. I certify that no funds received as a result of this application will be used to pay any individual who is not lawfully authorized to be present or employed in Alabama or the United States.
  62. I certify that submission of this application signifies intention of compliance with Title VI of the Civil Rights Act of 1964, Labor Standards under Section 5(1) of the National Foundation of the Arts and Humanities Act of 1965, the Rehabilitation Act of 1973, Title III of the Age Discrimination Act of 1975, Title IX of the Education Amendments, the Americans with Disabilities Act and the Civil Rights Act of 1991 and signifies applicant to be a nonprofit organization or an agency of a city, county, state or federal government to which donations are allowable as a charitable contribution under Section 170(c) of the Internal Revenue code.

  63. Name of individual submitting application. I certify I am authorized to submit this application on behalf of the organization.